In accordance with the VCU Financial & Budget Administration Policies & Procedures Manual, Policy 6.22, the Office of the Vice President for Health Sciences has developed this form for all schools, institutes, centers and departments within VCU Health Sciences to request permission to hold any function (on or off-campus) sponsored by an entity of VCU Health Sciences where alcoholic beverages will be served. Such events may include but are not limited to: school/department/office parties, employee recognition, ceremonies, retreats, receptions, donor functions, etc. In all cases, only local or private funds can be used to pay for the purchase of alcoholic beverages and there needs to be a clear business purpose for the function that supports the University’s mission.

This request form is not required when VCU faculty/staff host an off-campus recruitment lunch or dinner where alcohol is provided by the restaurant and billed to the hosting individual’s personal credit card or paid in cash by the hosting party with the intent to be reimbursed by the University through a local or private fund.

Request to Serve Alcohol at University Events (on or off-campus) [fillable PDF]