If signatures from the Vice President for Health Sciences are required for travel, procurement exceptions, etc., the Health Science schools/administrative units are requested to follow procedural changes as described below.

• Ensure that all documents are enclosed in a campus envelope.
  • Include contact information on the first page with return instructions (e.g.: name, department, P. O. Box if signed items are to be mailed; name and phone number if items are to be picked up).
• Place envelopes in mail box for Shirley Farrar or Cindy Cull in the Stephen Putney House (red house on the north-west corner of Marshall and 11th Streets) mail room, located in the back of the building on the first floor in room 108 (by the mirror).
  • In addition to the main entrance on East Marshall Street, the Stephen Putney House mail room is easily accessibly by a back entrance located on the 11th Street side of the building, by entering from the alley through the wooden gate. The mail room is the second door on the right (by the mirror) as you enter through this door.
• These boxes are checked several times a day and items are usually returned within 24 hours, more often in the same day within hours after receipt. However, it is generally recommended to allow sufficient time for the return of paperwork.

• If mailing items requiring VPHS attention, send to Shirley Farrar, P. O. Box 980549.

• Items designated for pick up will placed in mail box marked "Returns/Pick ups" in the Stephen Putney House mail room.

This will save everyone from walking up and down the stairs.

If you have questions about a signature on something you dropped off, contact Shirley Farrar by email (sbfarrar@vcu.edu, 8-9775). If you have questions about this change in procedure, contact Ms. Cindy Cull, Director of Budgets & Financial Reporting (tlcull@vcu.edu).